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Entry Level Legal Assistant (13725)


Designation: Direct Hire Category: Legal Location: Houston, TX
Salary: DOE Job Code: 13725  


Job Description:

Our client, a well estabilished Houston area law firm, has an immediate opportunity for an Entry Level Paralegal/Legal Assistant to join their team.  Duties include:

Documents: Reviews draft documents including minutes, action item lists agendas, handouts, Attorney letters and other Client-related documents. Oversees final compilation and delivery as needed. Maintains District records.

Filing:  Prepares Client documents for filing by sorting and marking appropriately. Sets up new Client files.

Scheduling:  Responsible for scheduling meetings, conference calls and travel arrangements.

Client Directories:  Updates and manages Client directories on a regular basis.

Projects:  Participates in special projects and other duties as needed.

Timekeeping:  Enters time to the Firms time and billing software for self and Members.

Email:  Reviews and responds to email correspondence for Attorneys and/or Members. Monitors pertinent Client emails on a regular basis.  Prepares emails sent to Client distribution groups.

Phones:  Monitors and receives Client and Consultant phone calls and correspondence.

Office Support:  Assists with conference room set up for meetings by coordinating setup with Receptionist and Administrative Assistant.  Acts as backup for Receptionist when needed.

 

Qualifications:

Paralegal Certification required.

Excellent software skills, including word-processing and proofreading. 

Knowledge of legal practices and terminology. 

Ability to coordinate work activities, prepare legal correspondence and documents, organize and maintain files and records and communicate effectively in a business environment. 

Reliable, organized and highly detail oriented with the ability to work on multiple assignments and with multiple Attorneys and Paralegals simultaneously. 

Excellent verbal and written communication skills required. 

Typing proficiency a must.

Strong proofreading skills is required.

Knowledge of secretarial and general office administrative procedures and the use and operation of standard office equipment.

Proficient with Windows based software, including MS Word, Excel, PowerPoint and other applications, such as PC Law, Practice Master and Worldox.

Professional appearance and telephone manner is essential. 

Contact:
Becky Barclay