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MUD Legal Secretary (12403)

Designation: Direct Hire Category: Legal Location: Houston, TX
Salary: DOE Job Code: 12403  

Job Description:

The Secretary provides overall administrative support to the Attorneys and Paralegals of the Firm. This person enhances Attorney effectiveness by providing information-management support. These tasks generally include editing and preparing correspondence and legal documents, meeting preparation, maintaining paper and electronic files and calendaring.  The Secretary should perform duties with due diligence and a pro-active approach.


Primary Responsibilities:


Documents: Reviews draft documents including minutes, action item lists agendas, handouts, Attorney letters and other Client-related documents. Oversees final compilation and delivery as needed. Maintains District records.

Filing:  Prepares Client documents for filing by sorting and marking appropriately. Sets up new Client files.

Scheduling:  Responsible for scheduling meetings, conference calls and travel arrangements.

Client Directories:  Updates and manages Client directories on a regular basis.

Projects:  Participates in special projects and other duties as needed.

Timekeeping:  Enters time to the Firms time and billing software for self and Members.

Email:  Reviews and responds to email correspondence for Attorneys and/or Members. Monitors pertinent Client emails on a regular basis.  Prepares emails sent to Client distribution groups.

Phones:  Monitors and receives Client and Consultant phone calls and correspondence.

Office Support:  Assists with conference room set up for meetings by coordinating setup with Receptionist and Administrative Assistant.  Acts as backup for Receptionist when needed.

Takes direction from Members, Attorneys, Paralegals or Office Administrator to coordinate activities and resolve business issues.


At least three (3) to five (5) years of professional secretarial experience preferably in a law firm or in the legal department of a corporation.

Knowledge of legal practices and terminology. 

Ability to coordinate work activities, prepare legal correspondence and documents, organize and maintain files and records and communicate effectively in a business environment. 

Reliable, organized and highly detail oriented with the ability to work on multiple assignments and with multiple Attorneys and Paralegals simultaneously. 

Excellent verbal and written communication skills required. 

Typing proficiency a must.

Strong proofreading skills is required.

Knowledge of secretarial and general office administrative procedures and the use and operation of standard office equipment.

Proficient with Windows based software, including MS Word, Excel, PowerPoint and other applications, such as PC Law, Practice Master and Worldox.

Professional appearance and telephone manner is essential. 


Education Required:


High School Diploma or GED required.

Some college, Associate’s Degree or Bachelor’s Degree a plus. 

Becky Barclay