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Law Firm Receptionist (9301)

Designation: Direct Hire Category: Legal Location: Houston, TX
Salary: DOE Job Code: 9301  

Job Description:

The Receptionist is responsible for providing general office support with a variety of clerical activities and related tasks. This person will be responsible for answering incoming calls and will be the first person to greet and assist office visitors. He/she must project a professional image for the Firm through in-person and phone interaction.


 Meet and greet visitors. Interacts with visitors and ensures they are directed to the correct employee
 Operates multi-line phone system. Directs phone calls to appropriate employees.
 Performs typing duties which include forms and reports.
 Maintains multiple databases. Enters new data and updates existing Client/Vendor information in Practice Master, MS Outlook and Firm Intranet as needed.
 Maintains Firm calendar, including meetings, events, vacations, etc.
 Maintains cleanliness of the office lobby and conference rooms.
 Responsible for maintaining various Client logs for monthly billing purposes.
 Responsible for sending building maintenance requests to building management personnel.
 Responsible for maintaining the office breakroom, including but not limited to making coffee, starting the dishwasher nightly and unloading the dishwasher the next morning, restocking items daily (sodas, utensils, etc.).
 Responsible for contacting restaurants and placing orders to cater meetings. Provides backup to the File Clerk(s)/Office Assistant(s) in organizing, setting-up and re-stocking the conference room(s) for meetings.
 Provides backup to the File Clerk(s)/Office Assistant(s) with indexing legal documents and creating new files.
 Timekeeping. Enters time to the Firms time and billing software.
 Participates in special projects and other duties as needed.
 Takes direction from Members, Attorneys, Office Administrator, Paralegals or Secretaries to coordinate activities and resolve business issues in a timely fashion.

Essential Skills and Experience:

 At least one (1) year of professional experience in a similar capacity.
 Ability to operate a multi-line phone system.
 Must have knowledge of office administrative procedures and the use and operation of standard office equipment.
 Organized and detail oriented with the ability to work on multiple assignments simultaneously.
 Proficient with Windows based software, including MS Word, Excel, PowerPoint and other general applications, such as PC Law, Practice Master and Worldox.
 Excellent verbal and written communication skills required.
 Professional appearance and telephone manner is essential.

Becky Barclay