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Corporate Legal Secretary (8278)

Designation: Direct Hire Category: Legal Location: Houston, TX
Salary: DOE Job Code: 8278  

Job Description:

he Houston office is seeking a Professional Assistant to provide secretarial and administrative support to attorneys and assigned legal personnel in the Corporate & Securities section.  The ideal candidate will have had exposure in acquisitions, real estate sales, office leasing, and real estate finance.  

  • Performs secretarial support, including composing legal documents, memos, correspondence, and other items of a confidential and complex nature to ensure accuracy and completion of assigned tasks as required by scheduled deadlines.
  • Enters daily timekeeping information utilizing the Firm’s technological resources.
  • Proofreads all material produced by the Billing Department, corrects entries as needed or deemed appropriate by legal personnel, ensures timely return to the Billing Department for final processing.
  • Prepares New Business Memorandum and coordinates with Business Intake Department regarding Conflicts Checks.
  • Works with filing assistants ensuring timeliness and accuracy of all files.  Assists filing assistants with preparation of closed files for warehouse storage.
  • Heavy telephone interaction responding to non-routine and routine matters.
  • Opens, reviews and sorts all incoming mail. Alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention.
  • Maintain calendar and coordinate both internal and external meetings.
  • Coordinates projects to, and interacts with, all support departments on behalf of assigned legal personnel to ensure all projects are processed within prescribed deadlines, Reviews returned projects for accuracy and ensure all directions were followed.
  • Greets clients and visitors when requested to do so by assigned legal personnel; escorts same to appropriate conference area.
  • When requested, responsible for client communication via electronic mail.
  • Attends trainings classes a minimum of 12 hours annually to maximize personal skills and use of technology provided by the Firm.
  • Other responsibilities as assigned


Minimum Qualifications: Bachelor’s degree preferred. Minimum 5 years Corporate legal secretarial experience required. Tax experience a plus.  Excellent computer skills required, with strong working knowledge of Microsoft Office Suite.  Basic knowledge of Elite Enterprise, Chrome River and Adobe preferred. Types minimum of 50 WPM.  Excellent verbal and written communication with strong proofreading skills.  Possesses outstanding organizational and interpersonal skills.  Highly efficient with great attention-to-detail and the ability to prioritize work and anticipate needs. Service-oriented attitude and the explicit ability to maintain strict confidentiality.  Requires regular and predictable attendance during the assigned work schedule.


Becky Barclay