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Litigation Legal Secretary (1324)

Designation: Direct Hire Category: Legal Location: Houston, TX
Salary: DOE Job Code: JOS000001324  

Job Description:

The Houston office is seeking a Professional Assistant to support attorneys in our Trial Practice.  This position will provide a broad range of secretarial support to assigned legal personnel and maintain positive client relations and the integrity of attorney-client confidentiality. The essential functions include but are not limited to:

  • Performs secretarial support, including composing legal documents, memos, correspondence, and other items of a confidential and complex nature, ensuring accuracy and completion of assigned tasks as required by scheduled deadlines.
  • Responsible for calendaring, docketing and state and federal court filings, including e-filing.
  • Enters daily timekeeping information utilizing the Firm’s technological resources.
  • Proofreads all material produced by the Billing Department, corrects entries as needed or deemed appropriate by legal personnel, ensures timely return to the Billing Department for final processing.
  • Prepares New Business Memorandum and coordinates with Business Intake Department regarding Conflicts Checks.
  • Works with filing assistants ensuring timeliness and accuracy of files.  Assists filing assistants with preparation of closed files for warehouse storage.
  • Heavy telephone interaction responding to non-routine and routine matters.
  • Opens, reviews and sorts all incoming mail. Alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention.
  • Maintains calendar and coordinates both internal and external meetings.
  • Coordinates projects with all support departments on behalf of assigned legal personnel to ensure all projects are processed within prescribed deadlines.  Reviews returned projects for accuracy and ensure all directions were followed.
  • Greets clients and visitors when requested to do so by assigned legal personnel; escorts same to appropriate conference area.
  • Attends trainings classes a minimum of 12 hours annually to maximize personal skills and use of technology provided by the Firm.
  • Other responsibilities as assigned.


Minimum 5-7 years Trial Legal Secretarial experience required. Basic knowledge of Elite Enterprise and Adobe preferred. Proficiency in MS Word, Outlook, Excel and PowerPoint. Extensive experience in calendaring, docketing and e-filing. Types a minimum of 75 WPM. Excellent verbal and written communication with strong proofreading skills; outstanding organizational and interpersonal skills; highly efficient with great attention-to-detail. High School Diploma required; Bachelor’s degree a plus. Requires regular and predictable attendance during the assigned work schedule.


Becky Barclay