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Temp to Hire Transactional Legal Secretary (1125)

Designation: Temp-to-Hire Category: Legal Location: Houston, TX
Salary: DOE Job Code: JOS000001225  

Job Description:

Downtown Houston area law firm has an immediate need for an experienced corporate/transactional legal secretary.

Responsibilities and Duties:

Provides administrative support to assignments, including, but not limited to, composing or preparing documents and correspondence that requires knowledge of legal terminology and using advanced formatting skills.

Saves all documents (outgoing and incoming) into the document management system (NetDocs).

Completes complex litigation e-filings in state and federal courts.

Prepares hearing and trial notebooks.

Generates Table of Contents and Table of Authorities (Best Authority).

Hyperlinks appellate briefs.

Compares documents (CompareDocs).

Maintains attorney contacts through Interaction.

Mails/e-mails firm billing invoices to clients.

Schedules depositions, including handling logistics and scheduling court reporters, videographers, etc.

Schedules appointments and performs other tasks related to maintaining assignments' calendars up to date with court dates and deadlines; schedules and coordinates meetings and conferences including travel, lodging, transportation.

Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials.

Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx's, etc.

Inputs attorney time as needed utilizing the Firm's time entry software.

Opens and Closes files per lawyer requests in Firm software.


Reconciles and submits travel, client development, and client expenses for reimbursement. 


Minimum 3 years corporate/transactional experience in a law firm setting.

Strong organizational and records management skills.

Ability to communicate effectively and with tact and diplomacy, both orally and in writing.

Ability to maintain the confidentiality of all information.

Advanced computer and software application skills (Microsoft Office Suite, including MSWord, Outlook, Excel, and PowerPoint, NetDocuments, NBI, CompareDocs, Best Authority.

Ability to organize and prioritize numerous tasks and complete them under time constraints.

Knowledge of Proofread materials for contextual, grammatical, typographical or spelling errors.

Must have strong organizational, decision-making skills and problem-solving skills.

Must be reliable, a self-starter and have a professional demeanor.

Must be able to multitask and support multiple attorneys.

Becky Barclay