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Corporate/Transactional Legal Secretary - Environmental Practice (940)

Designation: Direct Hire Category: Legal Location: Houston, TX
Salary: DOE Job Code: JOS000000940  

Job Description:

§  Provides secretarial support to assigned attorney(s) which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail.

§  Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.

§  Prepares legal documents, correspondence, memos, letters and reports. Assists in preparing written and oral presentations.

§  Sends and retrieves documents from Records as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.

§  Answers phone, deals with routine inquiries for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages. Utilizes strong communication skills, both written and verbal.

§  Maintains attorney calendar(s) and contact lists as requested.

§  Arranges all aspects of both internal and external client meetings and conferences.

§  Coordinates all business-related travel arrangements for direct report attorneys.

§  Knowledge of format, legal procedures and specialized terminology.

§  Create and edit documents, mail merges, charts, graphs, tables, etc.

§  Ensures a high level of service when interacting with clients, opposing counsel, and other related internal and external contacts.

§  Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.

§  Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications (iManage, iExpense, DTE, Adobe or Nuance PDF, MS Excel, PowerPoint, Word, etc.) to effectively perform job duties.

§  Assists with billing process. Acts as a liaison between attorneys and billing department to review pre-bills and complete billing process. Track payments and follow up with attorneys and clients as appropriate. 

§  Takes initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Shows willingness to share knowledge of specialist with others in the Firm. Performs other duties and responsibilities as assigned. 

§  Uses initiative and creativity to solve problems and research information to advance matters. Work with junior and senior level staff members to complete projects.



§  Bachelor’s Degree required.

§  Must have 2+ years of experience

§  Keyboarding skills of at least 65 wpm.

§  Advanced skills in MS Word, Excel, Outlook and PowerPoint.

§  Effective oral and written communication skills.



Becky Barclay