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Director of Administration (596)

Designation: Direct Hire Category: Human Resources Location: Houston, TX
Salary: DOE Job Code: JOS000000596  

Job Description:

Our client, a major international law firm, is seeking a Director of Administration to manage its Houston office. The Director of Administration will manage the day-to-day administrative and operational functions of the office, directly reporting to the Partner-in-Charge of the office.  Has responsibility for the day-to-day human resources management within the office, including compliance with regulatory requirements as well as firm policies and procedures, recruiting, performance management and performance reviews.  The Director of Administration is responsible for promoting and establishing a client service environment in support of the lawyers and Firm's clients.  Identifies and plans for changing needs of the office, lawyers, and staff, while supporting the overall goals of the Firm.  Responsible for management of the office's administrative staff, including facilities, support services, secretaries, paralegals, reception, and records.  Also has responsibility for the preparation and management of the office budget, accounting functions, facilities management and maintenance of contracts and leases.
  1. Prepares and manages the annual office budget.  Responsible for planning, forecasting, and variance analysis.
  2. Oversees financial reporting and general ledger accounting.
  3. Review of office expenses, invoice processing, and petty cash.
  4. General knowledge of billing and client invoicing.
  5. Recruiting, selection, training, and development of staff personnel.  Preparation of job descriptions.  Projects and anticipates personnel needs. 
Provides assistance to complete special projects that involve the operations of the firm.The successful candidate will have a thorough understanding of administration, facilities management, finance/accounting, Human Resources, and purchasing.  Experience opening and helping to build a successful office is preferred.  In addition, to ten or more years of progressively responsible work experience with large, international law firm.  To maintain effective relationships with partners, lawyers, clients and staff the Director of Administration must possess excellent interpersonal skills.  The Director of Administration role is hands-on and will frequently participate actively in day-to-day operations and administration of the office.


*10 years of international law firm experience in Human Resources required, no exceptions.*

  1. Thorough understanding of administration, facilities management, human resources and purchasing as normally acquired through a University degree in business administration, human resources management or a closely related field or the equivalent work experience.
  2. Ten years of progressively responsible work experience with a legal organization with direct experience in managing business operations including planning, human resources and purchasing functions.
  3. Ability to identify and analyze issues and problems and to recommend and implement solutions.

University degree in Business Administration, HR management or closely related field, required. 

Becky Barclay